This post is the second in a two part series. The first gave examples of types of emails that can be received about Hotmail closing. It is important that you note all of these are completely bogus. You can see them here.
The first article is now number 1 on Google for [hotmail closure] so awareness is spreading even though the article I would like is still not in place.

I am not a Hotmail user but with lots of friends that are I realised that many people are unaware that letters that claim Hotmail is about to close are totally fake. I found that there was no article in Hotmail’s help facility to indicate this so I wrote to them to get this fixed.
I sent this email on March 4th 2006:
I am currently not a Hotmail User. However I am friends with many people that are and subsequently I get a lot of messages from Hotmail users. I notice than some of these messages are forwards and take roughly the following format:
* Warning! You will have to pay for your hotmail account on 1st October unless you forward this message to 18 of your MSN Passport contacts in the next 24 hours.
People believe this. And they forward it. I wanted to convince a friend of mine that it is not the case that Hotmail would ever need to send messages around via forwards, and that if Hotmail ever needed to contact anyone they could do it easily as they have everyones email addresses. These emails after all often have hundreds of email addresses on and if they fell into a spammers hands could cause problems.
So I searched your help files and couldn’t find a clear statement on the subject. I am therefore requesting that you add an entry to your help about these emails and stress that they are *a* not real and *b* not to be forwarded. It may even be worth adding a link to the hotmail main page to the article like some banks have about fraudalent email circulation.
I for one would like to see this issue resolved. I have saved a copy of this message and I expect a full response from you in the near future.
Many thanks,
Sam Davyson.
And I was pleased to pick up a response just two days later, that included:
Sam, I understand the convenience if this request can be granted and this is why I am going to submit this to our Hotmail Product Development Team as a feature request for future site improvement and upgrade.
Excellent! I am not exactly sure how it is a “feature request” but all the same it is a response that says that they will do something about it. I wrote back:
I am very pleased to see that you have submitted my request for further review and that it could be added to the system in the future. I am not particularly pleased with the nature of the processing that you detail, as to me when only 1 extra article is being requested to be added to the help section this process should be efficient and take an extremely short period of time. However I am very pleased to see that it is under consideration.
If you could let me know when the help article is question goes live, or when it is rejected as a proposal I would be very grateful.
And on March 7th I got another email:
I have checked with our Hotmail Product Development Team and Christopher already submitted this item for review. I would like to impart that Hotmail Product Development Team might consider this item for future releases.
Please continue sending your feedback or suggestions by clicking on the “Feedback” link located at the lower right part of your Hotmail account.
This is from a different technical helper by the way, and he has missed the fact that I don’t use Hotmail. And has also failed to tell me that I will be emailed when it goes live. So I pressed the point:
Yes, there is one more thing. I would like to be notified when the help article goes live on your website or when you review and reject the proposal. This would be very useful to me as it would save me having to make special visits to continually check the Hotmail Help topics, as Hotmail is not a service that I myself use. You will find an explanation of why I am therefore contacting you in the first email that I sent.
And they agreed:
Yes, we will gladly inform you when your proposal will be added to the Help topic links.
A few days passed. I got another forward. I wrote back to the team to ask why they hadn’t managed to get it up yet. 15 days had gone since my original request. The fourth different Hotmail correspondent wrote back:
Please keep the following rules in mind when receiving and responding to mail that seems to come from Hotmail:
- Hotmail does not forward messages to you (example: “From” line contains “FW”).
- Hotmail never sends you chain letters.
Finally! This was the quote that I was looking for, and it was the sort of text that I wanted them to put on a page for everyone to see. You shouldn’t have to email in 4 times to see this. I asked to speak to someone more senior to start getting things done, since we were coming up to a month since I first emailed.
I ask this time that you refer me to the member of staff immediately your senior. After dealing with three seperate Hotmail representatives with no visible effect, now I would like some action.
They insisted they were working on it:
Sam, we may not be able to commit in providing you an exact date when this article will be added in the Help topic links, I would like you to know that our team are working round the clock to have this article to be added in an acceptable time frame.
Working round the clock! I thought I’d do them a favour and write the article for them. That would say them time. So I did, and I put it at http://sam.davyson.com/hotmail and emailed them to tell them.
I understand that production of an article may take time. But the length of time so far taken that is from the 4th March until the present day (almost 1 month) is quite unacceptable in my view. It might be a busy time for you though so I thought I would try to help you out a little.
I have therefore written, formatted, and published (and am now hosting) and article which explains that Hotmail do not send emails by forwards. Obviously I don’t expect you to use it on your site (certainly not in its current state) but it might give you some ideas into how to make your page to explain it.
The address is…
I got a terribly automated response. With no recognition even of my article. But it did say at the top that they normally answer emails within 24 hours, which I found amusing. Since of the six emails I had got from them only 2 had been within this time frame. I wrote an angry response, and got nothing back for over a week. So I wrote again.
If you provide me with an email address I also have lots of feedback about my experience with the customer service team. I would love for you to learn from what I have had to deal with and not make the same errors again. As I say if you pass me an address I will willing send you some information.
No response either. So on the 25th of April I wrote again:
I will be in touch again, from now on I will be writing weekly on a Tuesday evening whether I have a response from you or not. In the case that you do reply I will write back earlier. I remind you that I am keeping a record of all my messages to you and all of your responses.
And nothing again, so 2 months after my initial request I wrote:
I realise that my situation is not improving. I am now writing my tenth email to you. The last three of them have received no response at all. I am not willing to explain the points again if there is no indication that my emails are even being read.
On the 5th of May I got a message including this:
As for your propose article, I will submit this item to our development team as a feature request. We regularly review customer comments and feature requests and use them to plan new Hotmail improvements.
What? This is what I had been told happen 2 months ago! I was not happy. This time I will quote my message in full, since it serves as a nice summary of my dealing with the team.
Jimmy B,
Thank you very much for replying to my message. I can only wonder what happened to my three other messages to you since you last wrote but that is not too much of a problem — at least now you have been back in touch. The fact that this is about 30 times later than your apparent target of a 24 hour turn around which Vendrelli R claimed you “normally” reach (Email Mar 30th) is an irritation of course but I think it is probably more important for you to think about this information and use it to improve your customer service.
In terms of what you said in your message back to me which I have waited for over a month to receive I am totally dissatisfied. Here is why. You start by saying that you have read over the previous emails with the representatives — this is good to hear. However at the end of the email you thank me for using Hotmail and say that I am a valuable customer. I do not use Hotmail. Let me repeat: I do not use Hotmail. If you had read the previous discussion then you would have seen that I stated this particular point four times before on March 4th, 19th, 30th and April 25th. If you have inadvertently lost any emails I will gladly send you copies or you can read them in the quoted text that follows this email.
Ok. That is perhaps a minor quibble that highlights that you didn’t read the contents of my messages with the care that your message might suggest. You then go on to say this:
MSN has been very aggressive and proactive in protecting our more than 170 million users from spam and hoax e-mail. We prevent more than 2 billion messages a day from reaching the inboxes of our users. We protect our users on many levels, from the server to the client.
What is this an advertisement? Why on earth are you telling me how many customers you have? Why would I care how many messages arecaught each day by your systems? What is the relevance of any of this to me? Perhaps if I was a Hotmail user I might find this in some way reassuring, but even then I think I would feel that it was perhaps a little too irrelevant to the matter in hand. Maybe you have this paragraph in your template for responding to requests to your customer service team.
The next paragraph is really what irritated me about the customer service though. It reads:
AS for your propose article, I will submit this item to our development team as a feature request. We regularly review customer comments and feature requests and use them to plan new Hotmail improvements.
Christopher said on March 6th:
Sam, I understand the convenience if this request can be granted and this is why I am going to submit this to our Hotmail Product Development Team as a feature request for future site improvement and upgrade.
And the Christain M said in the next email on March 7th:
I have checked with our Hotmail Product Development Team and Christopher already submitted this item for review. I would like to impart that Hotmail Product Development Team might consider this item for future releases.
Christina said:
This is Christina and I have read your e-mail exchange with the previous support representatives about your proposed article will be added in the Help topic links.
Although the sentence here doesn’t actually make any sense I think it suggests that the article will be added to the help section (that is certainly the implication of its context).
And now, over 2 months since my first email, you decide to tell me that you are going to submit my suggestion to Hotmail product development as a feature request. It has already been submitted. Has it been deleted from your system? Did you get round to reviewing it and decide that it was not worth your whilse in implementing it?
If it has fallen out of your system for this reason then I wonder why I have not been informed. I agreed with Christian N on March 8th that I was to be informed of when a decision was reached. He said:
Yes, we will gladly inform you when your proposal will be added to the Help topic links.
So I am left very confused. What is going on in your support team? Christina tells me you are working around the clock to address issues. I have asked repeatedly to be passed on to a more senior member of staff. This request has never been commented on. I have created the help article for you (and published it) to save you time but this has never been commented on either.
This is now my eleventh email. I am not going to stop. To repeat: I am not going to stop. I think a lot can be gained from my experiences with your customer support team and I recommend that you take some time to review the entire affair. I am not at all satisified at this time.
Please pass this email to someone more senior who will be able to write a message outside the customer support templates. I remind you that I am keeping records of every message that I send and receive relating to this episode.
Yours,
Sam Davyson.
Again a request for someone more senior. And I got back a “subject matter expert”, although I am not sure if they just changed the footer of their message. Anyway the text was much better than the normal messages that I had been getting:
I understand that you are totally not satisfied with what is happening.
Sam we would like you to know that we have taken note of your comment, suggestion and efforts on educating Hotmail users, through the article you published, regarding the hoax messages that are roaming around the Internet.
I apologize but we still cannot give you a definite date when the article be published. We are still in the process of reviewing every comments and suggestions we are getting from customers.
So this is now May 7th. I didn’t write back immediately, and I havent yet since I thought I would give them some room to work with it. In the mean time I published the entire full messages between myself and them online at http://sam.davyson.com/hotmail/story. There is not much in their extra from what you see in the quotes I have used in this article, but it is just there for reference. I will not give in with this, and I will get back to writing to them shortly. I invite you to also write in to help. Just send this email to Hotmail Support:
Hello,
I am writing because I am concerned about the lack of interest you have given to the point that Sam Davyson has been making on a repeated basis. You have still yet to deliver the requested article.
I therefore worry about my privacy by using the email service that you provide.
I would grateful therefore if you could give me an update on the situation.
Yours,
[ ]
P.S. If you are unfamiliar with the case then please look up case ID SRX1010202287ID or visit http://sam.davyson.com/hotmail/story where you can read about it in full.
I am using the email address: support_x_EN_SY@css.one.microsoft.com, but filling out a form on their site does the same. Let me know in the comments if you do this, and I will be glad to quote any responses on the story page and in later blog posts. Eventually, with enough people doing this, we should get what is needed. Why it takes over 11 emails from me is another question, and one that Hotmail need to ask themselves I think.
In late June I will be updating the Hotmail page, and making it into much more of a campaign, and try to get as many people as possible to email in to tell Hotmail to get their act together on this.